AI management software for independent hospitality businesses
Run your hospitality business with clarity
Apola brings your rota, reviews, costs, and daily briefing into one place, so you spend less time on admin and more time on the floor.
No charge until day 30.
Built for
How Apola works
Your whole business, one dashboard
The moment you log in, Apola surfaces what actually needs your attention: reviews, staffing gaps, and business health. With its built-in AI agent, Apola can answer any question about your business in plain English.
Everything you can do
One place for the jobs that used to live in your head.
Automatic staff rotas
Turn your opening hours and staff availability into a fair, conflict-free rota in minutes.
Staff performance ratings & evaluation
Track performance with job-related criteria and AI-computed ratings your team can trust.
Menu costing & margin calculator
Know exactly what each product costs to make, ingredient by ingredient, and the margin it actually earns.
Review links & competitor pages
Keep your Google and TripAdvisor review links handy, and save links to nearby competitors, all in one place.
Digital opening & closing checklists
Editable opening and closing checklists your team actually completes, tracked and timestamped.
About Apola
Every good hospitality business starts with the same thing: someone who cares. About the food, the regulars who don't need to order out loud anymore, the rota that somehow always needs redoing on a Sunday night, the small details guests never notice because they were handled properly.
Apola exists because that care deserves better than spreadsheets and guesswork. We built it for owners doing it all at once, costing menus at midnight, chasing reviews across three different platforms, juggling shifts around everyone's real lives, because an industry that runs on warmth and hospitality shouldn't be held together by admin nobody has time for.
We're not here to replace what makes your business yours. We're here to hand back the hours you'd rather spend on the floor, with your team, and with the people who walk through your door.
Plans
Free during the pilot - no card required. Plan prices apply after the pilot ends.
Starter
- 1 site, up to 20 staff
- Unlimited AI credits & chats
- AI daily briefing & chat assistant
- Automated rota generation
- Shift templates
- Review reply drafts & up to 3 competitor links
- Menu costing & operations checklists
Pro
- 1 site, up to 50 staff
- Unlimited AI credits & chats
- Everything in Starter, plus:
- Invoice & document scanning
- Up to 10 competitor links
- Priority email support (reply within 1 working day)
Group
- Up to 3 sites, unlimited staff
- Unlimited AI credits & chats
- Everything in Pro, plus:
- Cross-site reports
- Up to 10 competitor links per site
FAQ
What is Apola?
Apola is the AI management app for independent hospitality businesses. It brings your rota, reviews, costs, and daily checks into one dashboard, with an AI assistant that answers questions about your business in plain English.
Who is Apola for?
Apola is built for independent cafés, restaurants, pubs, bars and small hotels in the UK, for owners and managers who want to spend less time on admin and more time on the floor.
How does the AI rota work?
Tell Apola your opening hours and each team member's availability, and it builds a fair, conflict-free rota automatically. You can tweak shifts and hours, then send the finished rota to your team via WhatsApp in a couple of taps.
Which review sites does Apola track?
Apola tracks reviews from Google and TripAdvisor. Connect your Google Business Profile and TripAdvisor listing during onboarding and Apola pulls your reviews from both, alongside nearby competitors.
How much does Apola cost and is there a free trial?
Apola costs £68.99 a month with a 30-day free trial and no card required to start. You won't be charged a penny during the trial, and you can cancel anytime.
Is my business data private?
Only you and the people you invite can see your business. Each account is isolated and your data is never shared with other businesses.